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Inventory

Manage Vendors

Add the suppliers you buy stock from, import a vendor list from a spreadsheet, and see what you've spent with each one.

By Red Belt Team | Last Update: October 31, 2026

Every purchase and restock you record is tied to a vendor, so you can see what you spent with each one for any date range.

Add a Vendor

  1. Visit redbeltgym.com.
  2. Sign in to your account.
  3. Click Setup in the left-side menu.
  4. Under Products & staff, click Vendors.The Vendors tile on the Setup page
  5. Click Add a vendor.The Add a vendor button on the Vendors page
  6. Under Vendor details, enter the Vendor name, Phone and Email. These are required. You can also add a Contact person, Tax / GST number, Website and Address.
  7. Under What they supply, click each product category the vendor supplies.
  8. Under Purchasing terms, enter an optional Vendor code (one is made for you if you leave it blank) and check the Currency.
  9. Optional: under Notes & status, add Notes such as delivery times or minimum orders.
  10. Click Save vendor, or Save & add another.The Add vendor form with the vendor details, what they supply and purchasing terms, and the Save vendor button

Your vendors are listed with their contact details, what they supply, total spend, balance due and last purchase. The cards at the top show your active vendors, spend for the last 30 days, top vendor and unpaid bills.

A vendor in the Vendors list

Import Vendors from a Spreadsheet

  1. On the Vendors page, click Import from CSV.The Import from CSV button
  2. Drag your file into the box, or click to choose it. You can upload a CSV or XLSX file up to 5 MB with up to 500 vendors. Only Vendor name is required. Click Download template CSV if you want a file in the right format to start from.
  3. Click Continue.The Import vendors from CSV window with the file drop area and the Continue button
  4. Check the rows. The window shows how many are ready to import, how many will update existing vendors, and how many need a fix. Untick any row you don't want.
  5. Click Import vendors.The import review showing two vendors ready to import and the Import 2 vendors button

Vendors that already exist are matched by name or code and updated, so nothing is duplicated. Imported vendors start as active.

Edit, View or Deactivate a Vendor

  1. Click the ⋮ button on the vendor's row. From here you can:
    • Edit vendor
    • See the Purchase history
    • Record purchase
    • See the Products supplied and map the vendor's item names to your products
    • Deactivate vendor
    The vendor menu with Edit vendor, Purchase history, Record purchase, Products supplied and Deactivate vendor
  2. Click View on a vendor's row to open their page. It shows what you've spent with them, what you spent this month, your average purchase and what you owe. Use the Purchases, Products supplied and Details tabs for more.A vendor's page showing total spent, spent this month, average purchase and amount owed
  3. To stop using a vendor, choose Deactivate vendor, then click Deactivate vendor again to confirm.The Deactivate vendor confirmation window

Inactive vendors are hidden when you record a purchase or restock, but their past purchases and spend stay in your reports. Click Reactivate on their row to use them again.

Frequently Asked Questions

Common Questions & Troubleshooting

Can I delete a vendor?

No. Deactivate the vendor instead. Their purchase history stays in your reports.

Can I add a vendor while restocking?

Yes. You can create a vendor on the spot while recording a purchase or restocking a product, or from a product's Vendors section.

Why is my imported vendor showing a different currency?

Check the Currency under Purchasing terms and change it if needed. Click Edit vendor, choose the currency, then click Save changes.

How do I record what I bought?

See Record Vendor Purchases and Bills.

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