Run Your Pro Shop on Real Numbers, Not Guesswork
Stock counted by size and color, vendor bills recorded against the products they bought, and a front-desk checkout that shares your billing — all inside your CRM.
The Problem: A Pro Shop That Runs on Memory
Whether you run a BJJ academy, MMA gym, karate dojo, or Muay Thai school, you're probably dealing with:
Popular sizes run out before you notice
Vendor invoices live in a drawer, not your books
Fumbling with separate payment systems
Your system is built for general fitness or retail
Stock you can trust is the difference between selling a student the size they asked for and promising to call them back.
One Loop: Buy It, Stock It, Sell It
Sell merchandise & equipment with ease
Offer gis, branded apparel, and training gear-all in one place.
Red Belt Gym gives martial arts schools a fully integrated retail point-of-sale system you can use right from your front desk-or anywhere with your laptop or tablet. Sell everything from uniforms to memberships all from one dashboard. Every sale and payment is synced with your student profiles and financial reports automatically.
Know what’s left, down to the size
Stock, colors and sizes that keep their own count.
Give a product its colors and sizes and every variant carries its own stock. The product card shows how many of each size are left and how many sold in the last 30 days. A sale takes units out, a restock puts them back, and two staff cannot sell the same last unit at the same moment. Set a low-stock alert per product and the lines running down are easy to spot.
Buy from vendors without a second system
Purchases, bills and spend beside the products they belong to.
Keep the suppliers you buy from in Red Belt Gym, with what they supply and your purchasing terms. Record a purchase line by line, map each line to your product once and that supplier’s wording is matched for you next time, then save it straight to stock. Mark a bill paid, partly paid or unpaid with a due date, attach the invoice as a PDF or photo, and the vendor’s page shows what you have spent and what you still owe.
Accept payments fast & secure
Give your students a smooth checkout experience.
Whether it’s at the front desk or on a tablet, you can accept credit card, debit card, and ACH payments using our built-in POS system. Members can even save payment details for future purchases, making repeat transactions frictionless. Every payment is protected with secure processing.
Send automated receipts & refunds
No paper clutter. No lost slips.
Every student receives a digital receipt instantly after checkout. If a refund or return is needed, the process is just as quick. You can issue refunds or cancel transactions seamlessly, giving your students a professional and trustworthy buying experience.
Increase student loyalty & branding awareness
Retail is about more than revenue—it’s about community and identity.
Branded apparel and recommended gear strengthen your students’ connection to your school. With a professional POS system, you can easily offer these items—building loyalty while increasing brand visibility both inside and outside the gym.
See what sells and what it cost you
Two reports, one picture of your pro shop.
The Product report shows revenue, units sold, orders and your best seller for any date range. The Vendor spend report shows what you paid each supplier, month by month. Together they answer the question a spreadsheet never quite does: which gear is worth reordering.
Why sell martial arts merchandise?
Retail helps build the relationship between your brand and your students.
When students proudly wear your school’s uniforms, shirts, or training gear, they feel more connected to your dojo. Having a reliable POS and retail system makes it easier to provide those items, while also boosting your bottom line without extra administrative work.
Every Tool You Need, In One Platform
Stock by variant
Every color and size carries its own count. Stock goes down on a sale and up on a restock, and an oversell is refused rather than reconciled later.
Low-stock alerts
Set the level per product and see which lines are running down, before the student asking for a size 3 gi hears "not right now".
Vendors and bills
The suppliers you buy from, their purchasing terms and purchase history, and bills marked paid, partly paid or unpaid with a due date.
Product and vendor spend reports
Revenue, units and best sellers on one side; what you paid each supplier, month by month, on the other.
Integrated payment processing
Process merchandise sales through the same system that handles membership payments. One payment processor, one reconciliation.
Automated receipts
Email or text receipts automatically after every transaction. Clean records for you and your customers.
Common Questions About Inventory & Point of Sale
Does the POS work with the existing billing system?
Does it track stock by size and color?
What happens if two staff sell the last one at the same time?
Do I have to type every vendor invoice from scratch?
Can I see what I have spent with a supplier?
Learn How It Works Inside Red Belt Gym
Manage Product Inventory
Add products with sizes and colors, track how many you have in stock, and restock when new items arrive.
Read the guide How-to guideRecord Vendor Purchases and Bills
Enter what you bought from a vendor so the items go into stock, keep track of unpaid bills, and mark them paid.
Read the guide How-to guideSell Products at the Point of Sale
Ring up gear, drinks, seminars and other products for a student and charge their card, bank account or cash.
Read the guide