Software That Knows a Conditioning Class Isn't a Sparring Session
Your gym runs levelled classes, a fight team, a kids program, and private pad work — often in the same evening. Red Belt Gym handles all four without forcing you to pretend they are the same thing.
What Actually Goes Wrong in a Muay Thai Gym
Not the training — the twenty hours a week around it:
Beginner, intermediate, and advanced classes with no system enforcing who belongs where
No record of who is fight-ready and who is here for fitness
Parent communication for the kids program scattered across four different apps
Billing chaos when a student mixes group classes with private pad sessions
Trial students who trained once, never got a follow-up, and never came back
Hours a week on admin that should be spent holding pads
A beginner who gets put in a class they are not ready for usually does not complain. They just stop coming — and you never learn why.
Built for Levelled Training and Real Fight Camps
Run levelled classes without policing the door
Beginners in the advanced class is how people get hurt and how advanced students leave.
Build beginner, intermediate, advanced, and technical sparring as separate programs on your schedule. Assign students to the level they have earned, and use tags to mark who has been cleared to spar. The right people get invited to the right sessions, and your coaches stop having the same awkward conversation every week.
Separate the fighters from the fitness crowd
Both matter. They need completely different communication.
Most Muay Thai gyms are really two businesses: a small group preparing to compete and a much larger group training for fitness and skill. Tag them and you can run a fight camp announcement to one and a six-week intro challenge to the other, from the same system, without either group getting messages meant for the other.
Sell private pad work without the back-and-forth
Privates are your highest-margin product and your worst admin job.
Set private sessions up as a service in your programs, then sell them as one-time bookings or blocks of sessions through a landing page. Payment and the digital waiver are handled at purchase. Your staff schedules the session and confirms it, so you keep control over which coach is on the pads and when.
Give kids Muay Thai parents one place to look
Parents do not want to call the gym to find out if class is on.
The Student Journey app puts the schedule, assigned documents, training videos, and their child's progress in the parent's hand, and push notifications cover the cancellations and last-minute changes. Family accounts link siblings to one payment method, so a household with two kids in the program pays once.
Follow up on trials while they are still sore
Day two after a first Muay Thai class is the decision point.
An automated sequence checks in the day after their trial, offers the intro package, and reminds them before their next booked session — all by text and email from your gym's number, all logged on the profile. You convert more trials without anyone remembering to make the call.
Spot the fade before it becomes a cancellation
Muay Thai attendance drops before membership does.
Attendance history on every profile makes the pattern obvious: three classes a week down to one, then none. Automations can reach out on your behalf when a student crosses a gap you define, and retention reporting tells you whether your intervention is actually bringing people back.
The Path Through Your Gym, Mapped in the System
Traditional Muay Thai has no universal belt ladder — but every good gym has a progression. Here is how each stage is modelled with programs, tags, and attendance rules.
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Intro / trial
first sessionsTracked as a contact with trial attendance recorded. Automated follow-up runs on its own so the decision to join is not left to chance.
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Beginner program
fundamentalsEnrolled in fundamentals classes only. Attendance thresholds tell you when a student has put in enough mat time to move up.
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Intermediate
technique + drillingMoved into the intermediate program. Their history follows them, so you can see exactly how long they spent in fundamentals.
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Sparring cleared
taggedA tag marks who has been cleared for controlled sparring, which controls who gets invited to those sessions and who does not.
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Advanced / fight prep
invitationAdvanced classes and camp sessions run as their own programs, with camp attendance tracked separately from regular training.
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Competitor
fight teamOn the fight team tag, receiving camp schedules, weigh-in details, and travel information by text — with a record of what was sent.
If your gym awards prajioud armbands or runs a formal level system, configure it as a rank system with your own names, requirements, and award dates. If you do not use ranks at all, programs and tags do the same job without inventing a ladder your students never asked for.
How Muay Thai Gyms Actually Sell Training
Every one of these is a standard setup in Red Belt Gym.
Unlimited group classes
Your core membership — every level-appropriate class on the schedule.
- How you build it
- Set up as: One recurring program with the full class set attached.
- How it bills
- Billing: Month-to-month recurring.
Limited weekly membership
Members who genuinely train twice a week and resent paying for unlimited.
- How you build it
- Set up as: A separate program priced for limited access.
- How it bills
- Billing: Recurring at a lower rate, upgradeable without re-enrolling.
Class packs
Shift workers and anyone whose schedule will not support a monthly commitment.
- How you build it
- Set up as: A fixed-count package sold as a one-time purchase.
- How it bills
- Billing: Single charge, no recurring membership created.
Private pad sessions
Your highest-margin members and fighters preparing for a bout.
- How you build it
- Set up as: Privates configured as a service, sold singly or in blocks.
- How it bills
- Billing: One-time purchase, or a recurring add-on for weekly privates.
Kids Muay Thai
Youth classes, often with siblings and always with a paying parent.
- How you build it
- Set up as: Age-band programs linked to a family account.
- How it bills
- Billing: Billed to the parent with sibling pricing.
Fight camp dues
Competitors in an eight-week camp with extra coaching.
- How you build it
- Set up as: An add-on program layered over the base membership.
- How it bills
- Billing: Fixed-term charge per camp, or a recurring add-on.
Communication That Comes From the Gym, Not a Coach's Personal Phone
Calls, texts, and emails on your gym number, logged against the member.
With the Red Belt Connect app, your coaches call and text from the gym's dedicated number. When a student replies about a missed class or a camp detail, the message lands in the same thread on their profile — so whoever is at the desk tomorrow can see the full conversation instead of asking the coach to scroll back through their own phone.
Where Generic Fitness Software Falls Short for Muay Thai
Class levels
Separate programs per level with assignment and tag-based sparring clearance.
Fighters vs fitness members
Tag-based audiences so camp comms and fitness promos never cross over.
Private sessions
Privates sold as a service with payment and waiver handled up front.
Kids program parents
Student Journey app with schedules, documents, progress, and push notifications.
Trial conversion
Automated text and email sequence triggered the moment the form is submitted.
Retention warning signs
Attendance-gap triggers and retention reporting that surface the fade early.
Class levels
One flat class list — beginners walk into advanced sessions.
Fighters vs fitness members
Everyone gets the same email.
Private sessions
Cash, text messages, and a coach’s memory.
Kids program parents
A Facebook group and a lot of phone calls.
Trial conversion
Someone is supposed to call them.
Retention warning signs
You notice when they have already gone.
What You Get on Day One
Level-based program structure
Fundamentals, intermediate, advanced, sparring, and fight prep as independent programs with their own schedules and rosters.
Tags for clearance and cohorts
Mark who is sparring-cleared, who is on the fight team, and who is in the current camp — and message each group directly.
Private session sales
Sell one-off privates or blocks of sessions online with payment and digital waiver captured at purchase.
Family accounts for kids classes
Link siblings and parents to one household with a single payment method and sibling pricing.
2-way calling and texting
A dedicated gym number in the Red Belt Connect app so coaches never hand out their personal numbers.
Attendance tracking and kiosk
Check in at the desk by name or phone, or run a self-service kiosk on a tablet at the door.
Recurring billing and recovery
Cards and ACH through PCI-compliant processing, with automatic reminders when a payment fails.
Retention and revenue reporting
Attendance trends, signups, cancellations, and revenue in one dashboard.
Generic fitness software cannot tell the difference between a conditioning class and a sparring session. That distinction is the difference between a safe gym and a lawsuit.
Red Belt Software was founded by Brian Debes, a 10th Planet black belt who runs his own academy on this platform. See what that looks like in practice on the case studies page.
From School Owners Running on Red Belt Gym
"Some of the best software on the market for helping every martial arts academy run smoothly! If you haven't checked them out, you're missing out!!"
Daniel O'Brien "I'm so excited to be one of the first gyms to get on board with Red Belt Software. Not only is Brian one of the best guys I know in Martial Arts, but he's also one of the smartest and hardest working people in the game. The software is everything we need for our gym, packaged into one easy system."
Brandon Mccaghren "Red Belt software is everything you want and nothing you don't. Easy to use, highly customizable and the best customer service in the business. It saves me money but more importantly, time."
Johnny Buck Frequently Asked Questions About Muay Thai Gym Software
Can I run separate beginner, intermediate, and advanced classes?
How do I control who is allowed into sparring?
Can I sell private pad sessions through the system?
Can students book their own private or class times?
How does the kids Muay Thai program work for parents?
Does Red Belt Gym track a fight camp separately from normal training?
Do I have to use a belt or armband system?
What happens to my existing member list if I switch?
How These Features Work Inside Red Belt Gym
Create Styles and Classes
Setting martial arts styles helps you keep track of your offerings and allows students to be assigned to the appropriate program. Learn the creating and editing process here.
Read the guide How-to guideCreate Program Age Groups
Setting age-based categories helps you assign students to classes with the appropriate skill level. Learn the process for creating and editing groups.
Read the guide How-to guideBooking Appointments
Step-by-step guide for scheduling leads using the calendar or directly on a student’s profile.
Read the guide How-to guideManaging & Assigning Tags
Add new labels to categorize students for efficient filtering, searching, and automation of tasks.
Read the guide How-to guideCreate a Class Schedule
Organize your martial arts courses and easily create your own schedule in minutes for efficient school management.
Read the guide How-to guideManage Family or Group Accounts
Learn how to add and archive dependents to your martial arts school.
Read the guideSee Red Belt Gym Running Your Gym
Bring your class schedule and your pricing to the demo. We will build your levels, your camp, and your kids program on screen so you can see exactly how it would run.
- No credit card, no commitment
- Full data migration included
- Live in 48 hours