Manage Product Inventory

Each product card shows its price, how many of each size are left, and how many sold in the last 30 days. Red Belt Gym lowers the stock count when a product is sold and raises it when you restock.

Open Products

1. Visit redbeltgym.com.
2. Sign in to your account.
3. Click Setup in the left-side menu.
4. Under Products & staff, click Products.

Add a Product

1. Click Add a product.
2. Under Primary details:
   • Choose a Category, or type a new one to create it.
   • Enter the Product name. The SKU fills in from the name, or you can type your own.
   • Enter the Price.
   • Optional: enter a Low-stock alert number. You'll be warned when stock drops to it.
   • Tick Add tax if sales tax applies, and Returnable product if it can be returned.
   
3. Optional: under Product images, click Add image(s). You can add up to 10 PNG or JPG images, up to 5 MB each. Click the star on an image to make it the main one.
4. Optional: under Vendors, click Add another vendor to choose who you buy this product from, or Create a new vendor. The preferred vendor is picked for you when you restock or record a purchase.
5. Under Variants & inventory, choose one:
   • No colors or sizes: set the Stock to Limited and enter how many units you have, or choose Unlimited for things like drop-in passes.
   • Colors or sizes: click Add variant(s). See the next section.
6. Click Save product, or Save & new to add another.

Add Sizes and Colors (Variants)

Each size or color combination is a variant with its own stock, price and SKU. For example, a body shield that comes in 14 sizes has 14 variants.

1. On the product, click Add / Edit variants. If the product already has variants, they're listed with each one's price, stock and low-stock alert.
2. Under Colors, click + Add colors, or leave it if the product only comes in sizes.
3. Under Sizes, click each size the product comes in, or type a Custom size and click Add.
4. Under Create variants, generate every combination, or click Add a variant to add only the ones you sell.
5. Under Variants, set each variant's price and stock. Use Apply to all to give every variant the same price and stock. Click Remove on any you don't sell.
6. Click the save button. It shows how many variants you're saving, such as Save 14 variants.

The colors and sizes you can pick here are set up in Setup › Customizations. See Create Product Colors & Sizes.

Restock a Product

1. On the product's card, click Restock.
2. Choose Add received stock for a new delivery or returned items, or Correct stock count for damaged or miscounted items.
3. Under Where did this stock come from?, choose the Vendor, enter the Unit cost and an optional Invoice / reference. This is counted in the Vendor spend report.
4. Use + and − to enter how many units arrived for each variant. Leave a variant at 0 to skip it. New total shows the stock after the restock.
5. Click Add units.

The card updates to show the new stock for each size.

Correct a Stock Count

If items are damaged or your count is off, fix the number instead of adding stock.

1. On the product's card, click Restock, then click Correct stock count.
2. Under Counted, enter the number you actually have. Change shows the difference.
3. Choose a Reason: Damaged or Miscounted.
4. Click Update stock.

Find Products

Use the search box and filters at the top of the page to find products by name, stock level, price, color or size. Click a category at the top to show only its products.