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AI Integrations

AI Integrations: How Red Belt Gym Connects AI to Your School

Run your martial arts school through AI directly inside your Red Belt Gym CRM. Build automations, read reports, and more.

Read the Setup Guide
Bring Your Own AI

Use the AI You Already Trust

Red Belt Gym’s AI runs on an AI provider account that you own, not one bundled into your plan. Connect a key from any supported provider:

AI providers Red Belt Gym supports and the jobs each one can handle.
Provider What it’s used for
OpenAI AI Command Center, AI Performance Analysis
Anthropic Claude AI Command Center, AI Performance Analysis
Google Gemini AI Command Center, AI Performance Analysis, AI phone calls
OpenRouter AI Command Center, AI Performance Analysis, access to additional models

AI phone calls need a key that can do Voice, which is why Gemini is the provider recommended for that job. See setting up AI phone calls.

How it works

  1. 01

    The gym owner adds a key under Setup › Apps & integrations › AI Setup.

  2. 02

    The owner picks which model handles each AI job. You can mix providers, or use one key for everything.

  3. 03

    Keys are stored encrypted, never shown in full again, and never visible to staff.

What it costs

AI usage is billed by your provider. The AI Command Center is available in the Growth plan. Voice requests use transcription credits — see buying credits and viewing credit usage.

Keep your key to yourself

Red Belt Software will never ask for your API key. If anyone claiming to be from Red Belt asks for it, don’t send it.

Set up the AI Command Center
Full CRM Access

AI That Works Inside Your CRM, Not Beside It

Many platforms use AI only to write messages or summarize data. Red Belt Gym's AI Command Center works directly with your school's records, so it can find information and prepare real changes.

Reading

Runs right away
  • Find students who haven’t attended in 30, 60 or 90 days
  • Compare this month’s leads with last month’s
  • List every membership that is currently frozen
  • See whether sales are trending up or down

Changing

Needs your approval
  • Freeze a member’s membership through a set date
  • Create an automation that tags and texts trial students
  • Issue a refund
  • Delete a record or a user

The AI Command Center can do anything your staff members can do, including sensitive actions like issuing refunds and deleting data or users. Changes are shown first and only run if approved.

Approvals and Permissions

Nothing Changes Without Your Approval

The AI Command Center can read and analyze your data instantly, then propose updates without making changes until a staff member gives permission.

How an approval works

  1. 01

    You ask: “Freeze John Smith’s membership through September 30.”

  2. 02

    Red Belt Gym shows the exact change it plans to make, with Approve and Reject buttons.

  3. 03

    You review it and approve.

  4. 04

    The change runs, and Red Belt Gym confirms it is done.

You can open any proposed automation and edit it before publishing. See using the AI Command Center.

Who can use the AI Command Center

  • Gym owners

    The gym owner connects the AI key and chooses which staff can use the AI Command Center.

  • Staff members

    Each staff member with approval can create and approve their own requests. Requests are limited by the permission of their role.

Access is granted per staff member under Features & AI — see assigning permissions.

A full record of every action

A record of every AI request is shown in the AI Action Log, showing who approved it and what Red Belt Gym changed. See the Key Performance Reports Overview.

Natural-Language Reporting

Ask Your Business Anything

You don't need a fancy prompt to build a report. Type or speak your request in plain language, and the AI Command Center goes to work.

Example requests:

  • “How many leads did we get last month compared with the month before?”
  • “Show me all active students who haven’t attended in the last 30 days.”
  • “Are our sales trending up or down?”
  • “Which memberships are currently frozen?”

Conversations are saved and searchable, so you can come back to an earlier report. Users can also sort through scores and coaching feedback on calls and recordings — see the AI Performance Report and reviewing call recordings and AI analysis.

How the AI Connects

Built on the Model Context Protocol

Red Belt Gym uses an internal MCP server to connect your chosen AI model to the CRM.

The Model Context Protocol (MCP) is an open standard that connects AI models to Red Belt’s tools in a structured, controlled way, and gives the AI the same permissions as your staff.

  • The AI works inside Red Belt Gym, through the AI Command Center.
  • It can only do what the requesting user is allowed to do.
  • Every change goes through approval and is recorded in the AI Action Log.

Red Belt Gym’s MCP server is internal only. Outside AI apps, such as ChatGPT or Claude desktop, can’t connect to your account directly. To use AI with Red Belt Gym, you add your own AI provider key in Red Belt Gym and work through the AI Command Center.

API Keys and Developer Access

Connect Other Systems to Red Belt Gym

Gym owners can create API keys to connect third-party apps to a school's data, such as a check-in kiosk or a custom integration.

  • Only the gym owner can create and revoke API keys.
  • Keys are shown in full only once, when created.
  • Revoke a key at any time to cut off access immediately.
Learn how to manage API keys

To send leads from your website forms or other tools into Red Belt Gym, use an automation webhook — see capturing data with a webhook, or connecting Zapier for the tools it already supports.

Planning a custom integration? Contact our team and we’ll help you get started.

Education

Common Questions About AI Integrations

Which AI providers does Red Belt Gym support?
OpenAI, Anthropic Claude, Google Gemini and OpenRouter. OpenRouter gives you access to many additional models through one key.
Can I use my own OpenAI API key?
Yes. Red Belt Gym’s AI runs on a key you supply from your own provider account. Add it under Setup › Apps & integrations › AI Setup.
Which provider do I need for AI phone calls?
Google Gemini. AI phone calls need a key that can do Voice, and Gemini is the provider recommended for that job. The AI Command Center and AI Performance Analysis run on any of the four providers.
Who pays for AI usage?
Your AI provider bills you directly for usage. The AI Command Center is included with the Growth plan, and voice requests use transcription credits.
Can the AI change my data without my approval?
No. The AI can read and analyze data right away, but every change is shown to you first and only runs after you approve it.
Can my staff use the AI Command Center?
Yes, if the owner gives them access. Staff can only request what their role allows, and they never see the API key.
Does Red Belt Gym support MCP?
Yes. Red Belt Gym uses an internal MCP server to connect your chosen AI model to the CRM. It’s internal only, so outside AI apps can’t connect to it directly. Instead, you add your own AI provider key in Red Belt Gym.
Can I use voice commands?
Yes. Click the microphone in the AI Command Center to speak a request instead of typing it.
Can the AI issue refunds or delete records?
Yes. Through the AI Command Center, you can ask the AI to issue refunds and delete data or users. Like every change, the AI shows you exactly what it will do and only acts after you approve it.
Is the AI Command Center in the staff app?
Not yet. It’s currently available in the web version of Red Belt Gym.
Do I have to use AI to run Red Belt Gym?
No. Every feature works through the regular interface. AI is an optional way to work faster.
Step-by-Step Guides

Learn How the AI Integrations Work

How-to guide

Set Up the AI Command Center

Connect an AI provider key and choose which model handles each job, including the AI Command Center, AI Performance Analysis and AI calls.

Read the guide How-to guide

Use the AI Command Center

Ask Red Belt Gym questions and give it tasks in plain language.

Read the guide How-to guide

Manage Staff Users and Assign Permissions

Follow this step-by-step guide for creating staff accounts, assigning user permissions, and managing team access for your martial arts organization.

Read the guide How-to guide

Set Up AI Phone Calls

Let an AI assistant answer your school's incoming calls, right away or when no one on your team picks up.

Read the guide How-to guide

Set Up Transcription and AI Analysis

Choose which recordings are transcribed and scored automatically so you can coach your team with AI Performance Analysis.

Read the guide How-to guide

Read the AI Performance Report

See how your team's call scores are trending, which interaction types need coaching, and the recurring patterns across every AI-analyzed call.

Read the guide How-to guide

Manage Your API Keys

Create and revoke API keys and read the API documentation so a developer can connect other systems to your school.

Read the guide How-to guide

Developer Instructions for Capturing Data with a Webhook

Customize your website by integrating webhook triggers and automating data collection.

Read the guide How-to guide

Connect Zapier

Connect Red Belt Gym to Zapier to send leads and data from your other apps into your account.

Read the guide
Browse the full Learning Center
Get Started Today

See AI Run Your School

Book a live demo and watch the AI Command Center pull a report, prepare a change and wait for approval, all inside Red Belt Gym.

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